Calendar

It is our policy to reimburse voting members of the EIA Board and Committees necessary and ordinary travel expenses for meetings. This policy extends to Public Entity representatives to EIA Committees. 

For the upcoming EIA Board meeting, we will reimburse:

• The EIA Board or Alternate member
• Additional County representative providing that the first representative is a voting member of the Board
• All Committee Chairpersons
• Members of Committees meeting in conjunction with the EIA Board Meeting

All other non-voting Board and Committee members are welcome to attend at their own expense.

As you make your travel arrangements for the upcoming meeting, please keep this travel policy in mind. To assist you in your travel preparation, we have put together the following guidelines which should apply to most of our members. We realize that some members will be coming quite a distance and it may be appropriate to make an exception to these guidelines for special circumstances. Please contact Puneet Behl, CFO, in advance of the meeting, if you would like to request an exception.

 

Function	Time of Function	Travel Expenses Covered from This Point Forward
Executive Committee Meeting	Thursday a.m	Wednesday p.m. (12 noon)
Board of Directors Workshop	Thursday p.m.	Thursday a.m.
Board Social and Dinner	Thursday p.m.	Thursday a.m.
Board of Directors Meeting	Friday a.m.	Thursday p.m. (12 noon)

 

For example, if the first event you are attending will be the Board of Directors Workshop on Thursday afternoon, then the EIA will reimburse travel expenses beginning Thursday morning. If you feel the need to travel on Wednesday for the Thursday afternoon Workshop, you will need to request an exception in advance in order to have your Wednesday travel expenses covered by the EIA's reimbursement policy.

It is anticipated that the Board meeting will conclude with lunch on Friday and travel expenses will be covered through dinner on Friday. If you feel the need to secure lodging for Friday night, you will need to request an exception in advance in order to have your lodging expenses covered by the EIA's reimbursement policy.

Guestrooms are available for Wednesday and Thursday evening (3/4/2020 - 3/5/2020). However, guestroom expenses incurred after 11:30 a.m. on Friday, March 6, 2020 will become the responsibility of the guest. Payment will be due upon check-out.